RECRUITMENT ADMINISTRATOR £30,000 pa + Bonus

LONDON W1 Hybrid role.

Four Seasons Recruitment is a market leading agency that specialises in the luxury retail & fashion sectors.

We have an enviable client base and highly motivated & skilled Recruitment Consultants.

The role of Recruitment Administrator is responsible for running the office on a day-to-day basis, be accountable for a number of business administration tasks and to be responsible for the ongoing management of company efficiency.

In addition, you will work closely supporting the 3 Directors of the business.The job holder will be confident, organised, committed, with excellent communication skills and a proactive approach to work as an active team member. Furthermore, they will have an appreciation of the fashion & retail industry and be motivated by the prospect of career progression within the business.

The varied role includes, but is not limited to:

• Organising, scanning, distribution, and photocopying of papers
• Maintain all stationery stock levels and filing (including staff and client files)
• Database work – managing the integrity of the database system (Aspire)
• Printing, binding, and circulating documents.
• Assisting in the maintenance of facilities including management of suppliers.
• Organise and supply all catering/cleaning/maintenance requirements for the offices.
• Responsible for office health and safety procedures
• General office administration management
• Motivate and organise the FSR team (i.e., Regarding social calendar, charity goals, staff events)
• Supporting the Directors
• Provide admin support to senior Consultants.
• Production of client presentations
• Responsible for all office housekeeping
• Maintain employee holiday applications, approval process.
• Maintain employee documents inc Handbook.
• Recording of attendance/absence
• Production of reports for management
• Production of reports for key account clients
• Providing key account management support and liaison with client and/or remote employees
• Management of all IT services (external provider)
• Having an awareness of employment /employment agency compliance matters and implementation / communication
• Carry out internal compliance checks and reporting on findings.
• Be the expert all matters software.
• Train new starters on systems and standards
• Coding supplier invoices and staff expenses
• System liaison with Accounts Dept re Aspire /Tempaid administration/codes.
• Conduct integrity assurance on all invoices/expenses.
• Control and distribution of accounts documents, e.g., P45s, statements, banking docs.
• Liaison with accounts, payroll & credit control personnel.
• Cover accounts staff holidays and be aware of finance matters.
• Issue of contracts new starters
• New starter documentation
• Induction of new employees
• Maintenance of employee handbook
• Management of probation reviews and timetable
• Management of performance reviews and timetable
• Employment law
• Issue of employee correspondence
• Advertising for FSRL staff

Experience/Skills Required

• Excellent communication and organisational skills
• Excellent attention to detail
• Good numerical skills
• PC skills - Microsoft Word, Outlook, Excel, and PowerPoint required.
• Ideally experienced in working within an office environment in a support role, and interaction with people of varying positions and seniority.

Personal Attributes

• Confident and personable character
• Resilient
• Proactive approach and “can do” attitude.
• Calm and unflappable manner
• Mature attitude
• High energy and enthusiastic

Interested to find out more?

Please send your CV and a brief covering e mail, in strict confidence, to Malcolm Costello, Managing Director – malcolm@fsrl.co.uk

Closing date for applications is 22nd May 2023.